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I Grade Applications

The deadline for spring semester I grade applications is 5pm on Monday 23rd May 2022. This deadline will be strictly applied and no applications will be considered after this date and time. Please see all the information detailed below in relation to how the process works for each category of application.

Please note!

  • It is not recommended to leave it until the last minute to submit an application in case any technical or other issues arise e.g. you cannot log in to your UL account, you are not registered, you cannot load the application web page, your initial application is rejected etc.
  • All applications in relation to mental health issues are processed by the Student Counselling Service, not the Student Health Centre.
  • Your application will be rejected if (a) you provide incorrect/incomplete information (b) you select the wrong category of application (c) you do not follow the correct procedure for submitting an application as outlined below. Please frequently check your emails for potential follow up action you may be requested to take.
  • The I-Grade application form should be accessible through all major browsers (Edge, Chrome, Safari, Firefox, IE, etc.). However, the system is not very mobile-friendly so using a desktop/laptop would be advisable.
  • For assistance with any technical issues please log a call with IT support via https://ul.topdesk.net/.

The regulations pertaining to the I-Grade process are covered within section 4.2.3 of the University of Limerick's Handbook of Academic Regulations and Procedures.


An I grade may be awarded to students who find themselves in an immediate crisis situation, coming up to or during an exam or final assessment period, which prevents them from being able to sit or complete their exams, assignments or placements. An immediate crisis can relate to ill-health (including illness due to Covid-19), mental health issues, family bereavement/other family crisis situation or exceptional Covid-19 circumstances.

I grades can only be awarded for full modules, not component parts of modules and therefore do not apply in the case of mid-term assessments.  Your lecturer will be able to advise what alternative arrangements can be made.

Being awarded an I grade means that you will have the opportunity to undertake the assessment(s) over the summer, or to sit exams during the repeat exam period in August, with no academic penalty.  Your grade will not be capped at C3 and you will not be required to pay an additional registration fee.

Being awarded an I grade during annual repeats means that you cannot progress to the next year of your programme. 

In the case of final year students the situation is as follows:-

  • Students awarded autumn semester I grades may be able to graduate but this is not guaranteed. 
  • Students awarded spring semester and summer I grades will not be able to graduate until after the repeat results have been published in September.

The specific requirements to clear an I grade are set at module level and as such will be available from your module leader.  The module leaders have a variety of methods to utilise and these are outlined in section 4.2.3 of the Handbook of Academic Regulations and Procedures.

ALL Students on Taught Programmes

  1. You must clear each approved I grade in the manner determined by the module leader – the range of assessment instruments the module leader may use are outlined in 4.2.3.9 of the regulations. 
  2. You must contact the module leader responsible for the module immediately after the results are published to determine how the outstanding requirements are to be completed.
  3. Where the module leader determines a formal examination is required this will take place during the annual repeats in August 2022.

ALL Prospective Graduating Students (i.e. your programme of study ends in Semester 2 of AY 21/22)

  • If your I grade has been cleared by the end of semester 2 (i.e. prior to May 24th 2022) in the manner determined by the module leader, your I grade clearance will be processed in time for the June University Exam Board.  Assuming you have met all the requirements to graduate, you will be eligible to be conferred in August 2022.
  • If your I grade has been cleared during the summer period (i.e. between May 24th 2022 and August 29th 2022) in the manner determined by the module leader, your I grade clearance will be processed in time for the September University Exam Board.  Assuming you have met all the requirements to graduate, you will be eligible to be conferred in January 2023.
  • If your I grade has not been cleared prior to August 29th 2022 in the manner determined by the module leader you will be required to repeat the module in full in AY 22/23.

ALL Other Students

  • If your I grade has been cleared prior to August 29th 2022 in the manner determined by the module leader, your I grade clearance will be processed in early September 2022 and, you will receive a progression decision in early September 2022.
  • If your I grade has not been cleared prior to August 29th 2022 in the manner determined by the module leader you will be required to repeat the module in full in AY 22/23.

If your I grade is approved an "I" will appear as your result for that module when the results are published on the SI Student Portal.

The University is keen to minimise the impact of our internal processes on the country's health system and services.  As such, where you are submitting an application for a Student Health Centre I-Grade for consideration and you do not already have third-party certification that supports the application, there is no requirement to seek such certification.  The application must include the full details of the medical related issue and, where available, reference any third-party certification that supports the application.  There is no need to submit copies of any third-party certification to the University at this stage but you should retain copies for future use if required.  Where no third-party certification is available, it is vitally important to state that you are self-certifying.

For the avoidance of doubt, this category:

  • includes health related issues pertaining to COVID-19 but does not include non-health related COVID-19 issues. Please use the COVID-19 Exceptional application.
  • Does not include applications in relation to mental health issues. Please use the Student Counselling application.

All sections of the application form must be completed.  Any incomplete applications will be rejected.

Please email Ria.Toland@ul.ie for assistance with applications.

Applications can be made via the Counselling Service in relation to mental health issues.

You must engage with, and have the support from the Counselling Service in advance of completing an online application. Students must provide supporting evidence to the Counselling Service pertaining to their mental health. This evidence may be a cert or letter from a GP, psychotherapist, psychologist, psychiatrist, or mental health service and must detail that the student's mental health status impacts capacity to sit the relevant exams. This cert / letter must include dates pertaining to the period of time that the student's capacity is affected. You must bring this evidence with you to drop-in before making the application, for administrative purposes.

Please note! if you complete an online application without first engaging directly with the Counselling Service your application will be rejected. 

 

Please email Counselling@ul.ie for assistance with applications.

Applications can be made via the Chaplaincy Service in relation to close family bereavements and immediate family crisis situations.

You must engage with, and have the support from the Chaplaincy Service in advance of completing an online application. This may include the requirement to submit adequate third-party evidence for consideration. 

Please note! if you complete an online application without first engaging directly with the Chaplaincy Service your application will be rejected.

Please email John.Campion@ul.ie or Sarah.ORourke@ul.ie for assistance with applications.

The Covid-19 I grade supports students who may find themselves in an immediate crisis due to Covid-19 (e.g. required to restrict your movements so you cannot attend an exam, a change in your home care arrangements etc). UL has put in place an exceptional I grade for spring 2022 to manage all other Covid-19 issues which are not covered through the standard I grade categories above.

Before applying you must engage with one of UL’s support services to ensure clarity about the process.  Undergraduate students should contact their faculty Student Support Officers for advice in advance of completing their applications. Alternatively, students may seek advice from module leaders, course directors or academic advisors. You will be asked to self-declare that you have sought such advice and understand the implications of an I grade.

For the avoidance of doubt this category covers all non-health, non-counselling and non-chaplaincy issues related specifically to Covid-19.  For Covid-19 health related issues, please use the Student Health Centre application.

The University will support our students who find themselves in crisis during exam periods.  It is important that you engage with the process as outlined above in a timely manner.  

The regulations pertaining to the I-Grade process are covered within section 4.2.3 of the University of Limerick's Handbook of Academic Regulations and Procedures.

Is it possible to apply for more than one I grade?
Yes, it is possible to apply for more than one I grade.  There is no limit on the number of I grades you can apply for.

Can you apply for an I grade for part of a module?
No, I grades can only be awarded for full modules, not component parts of modules.  If you are unable to complete a mid-term assessment your module leader will make alternative arrangements for you. You will need to check with your lecturer for confirmation as to whether or not any completed assignment/mid-term grades will still contribute towards your final grade or if the module(s) will revert to 100%.

Can I apply for an I grade in case I cannot complete my module requirements?
It is important to note that you should not apply for an I grade unless you find yourself in an immediate crisis situation coming up to or during the exam period. In the first instance you should contact your module leader to ascertain if there is a possibility to extend the submission date for an assignment or to submit an assignment as an alternative to an exam. When an I grade application is made, and subsequently approved, it is not possible to remove this from your student record regardless if you subsequently complete all the assessment requirements.

IGrade Applications